📊 Admin Leak Calculator

Find exactly what your business
is leaking every month

Name: Smart-AI
Address: 59 Church street, Hermanus, Western Cape, 7200, South Africa
Telephone: +27691442404
Price range: RR

5 questions. Your actual rand numbers. Identify admin waste, missed follow-ups, and no-show losses in 60 seconds.

1 What type of business do you run?

💊

Beauty & Wellness

Salon, spa, nails, lashes

🔨

Trades

Plumber, electrician, builder

🚗

Automotive

Workshop, detailing

🧹

Cleaning

Residential, commercial

🏋

Fitness

PT, yoga, coaching

🩹

Health & Medical

Therapy, clinics

🌟

Coaching

Consulting, advisory

⚖️

Professional

Legal, accounting

🍽

Restaurant

Café, food service

🏜

Hospitality

Accommodation, guesthouse

🌍

Tours & Activities

Experiences, adventures

🎉

Events

Functions, weddings

🏠

Real Estate

Sales, rentals, agents

💼

Other

Any service business

🌍 Group / Booking Details — refines your numbers

Avg pax per booking

1–2 pax 2–4 pax 5–8 pax 9–12 pax 13–20 pax

Avg spend per person (R)

Under R150 R150–300 R300–500 R500–1k R1k–1.5k R1.5k–2.5k R3.5k–5k

2 How many jobs or bookings per week?

1–5/week 6–10/week 11–20/week 21–40/week 40+/week

Count every inquiry, booking, job, or appointment — not just paid ones

3 Hours per week lost to admin? you + team combined

1–3 hrs 4–7 hrs 8–14 hrs 15–25 hrs 25+ hrs

Includes quotes, invoices, WhatsApp replies, scheduling, follow-ups, rescheduling

4 What % of leads get a proper follow-up?

90%+ tight 70–90% 50–70% 30–50% Under 30%

Be honest — if you're not sure, it's probably lower than you think

5 No-shows or last-minute cancellations per week?

Zero 1–2/week 3–5/week 6–10/week 10+/week

Bookings cancelled under 24 hrs before — those are lost revenue slots

🔒

Your leak report is ready.

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First Name

Email Address

🔒 No spam. POPIA compliant. Used only to send your personalised report.

Calculating…

R0Monthly Admin Leak

R0Annual Revenue at Risk

0 / 100Business Pain Score

📊 Where the money is going

⏱ Admin time wasteR0

📥 Missed follow-upR0

🚫 No-shows & cancellationsR0

Total monthly leakR0

Recovery investment options — same outcome, different support levels

Self-Service SOP

R10,000

One-time

Smart-AI maps your full system. You and your in-house team implement at your own pace with our SOP guide.

Recommended

Done-for-You Build

From R20,000

50% down · 50% on sign-off

Smart-AI builds and implements your full automation stack. You approve every step. Site and software released on final payment only.

Hosting & Maintenance

R3k–5k

Per month

Ongoing server, support, and system maintenance. Keeps your automation stack running and your leads converting.

📈 What fixing this is worth to your business

Recoverable monthly revenue

—

Conservative 65% recovery estimate from month 2

Admin hours saved / month

—

Automation replaces quoting, scheduling & follow-up

12-month recovered revenue

—

Based on 65% recovery rate from month 2 onward

Estimated ROI on fix

—

12-month recovery vs. Done-for-You build investment

🚨 Leak sources identified — priority fixes

Recommended Next Step

40-Minute Smart-AI Business Diagnostic — R1,500

Pay first · Calendly booking link sent on confirmed payment receipt · EFT must clear before booking is issued

📋 Book Your 40-Min Diagnostic → 💬 Send This Report to Smart-AI

Find exactly what your businessis leaking every month

Your leak report is ready.

Find exactly what your business
is leaking every month